Affiliation - FAQs

Affiliation - FAQs

  1. Does the Canada-Wide Science Fair participant fee include the affiliation or membership fees?
    1. No - the membership fee and affiliation fee (different per region) are separate from the per-participant CWSF fee
  2. Is the $150 deposit in addition to the Canada-Wide Science Fair participant fee?
    1. The $150 deposit is per participant, and is included within the total CWSF participant fee. The deposit, per student, is due at the same time (December each year) as your membership fee, affiliation fee and insurance fee (if relevant)
  3. What information do I need to complete during affiliation to generate my first invoice?
    1. There are some required tabs that need to be completed before the affiliation process is complete and your first invoice can be generated. The required tabs are:
      1. All information on the Affiliation page
      2. On the Regional Fair page, the following sections are required:
        1. CWSF Participation
        2. Awards
  4. Do I have to send YSC a signed Affiliation Agreement?
    1. Nope! On the Affiliation page of the YSC Portal, under the Affiliation Agreement tab, you are required to check the box agreeing to the Affiliation Agreement. Regardless of whether you send us a signed agreement, this box is required to be selected as it represents your confirmation of agreement.

    • Related Articles

    • YSC Portal for Regional STEM Fair Organizers FAQs

      Overview This comprehensive FAQ addresses common questions regional STEM fair organizers have about using the YSC Portal. Whether you're new to the platform or an experienced coordinator looking for specific information, these frequently asked ...

    • About Regional Affiliation

      Overview Affiliation between Youth Science Canada and a regional STEM fair organization establishes a formal association between the organizations and provides several benefits: Voting Rights: Affiliation includes an annual membership in Youth ...

    • 2026 Regional Affiliation Information

      Fees Membership and Affiliation Annual membership in Youth Science Canada for regions and individuals is $50. The region’s affiliation fee is based on the grade 7-12 student population, which determines the maximum number of CWSF finalists. CWSF 2026 ...

    • Insurance for Regional STEM Fairs

      Overview All affiliated regional STEM fairs are required to have commercial liability insurance coverage unless the fair is 100% virtual. Youth Science Canada provides affiliated regions with the option of purchasing commercial liability insurance ...

    • Creating a Regional STEM Fair Event

      Overview Setting up your regional STEM fair event in the YSC Portal is a crucial first step in managing your fair. This article guides you through creating a new event from scratch or duplicating a previous year's event to save time and maintain ...